Small-business IT is rarely planned; it builds up layer by layer over the years. The server that arrived with the new ERP, the NAS an acquaintance configured, the ISP router still on its factory password, several subscriptions covering identical ground. It all holds together until something breaks and nobody knows where to start. Apply helps you understand what you have, strip out whatever slows everyday work and let your people work safely from anywhere. Everything happens remotely, with no site visits and no hardware to sell you.
Three steps that tend to follow one another: find out what you own, make it run smoothly, then let staff work remotely without the data travelling around on their laptops.
Servers, PCs, Microsoft 365, backups and suppliers examined in read-only mode. You get a traffic-light risk report and a task list with hour estimates that anyone you choose can work through.
When the ERP, shared folders or web shop crawl, we take measurements at rush hour and chase the culprit: database, disk, antivirus or network. A new server is hardly ever what is needed.
Azure Virtual Desktop, Windows 365 or a session server in a European data centre. The laptop only displays the screen, so losing one no longer means a data breach.
We do not begin by changing things. First we understand what is there, then agree with you what is worth touching, and only then does the work start, always over remote access.
An inventory of devices, software, accounts and contracts. Within the first week, paid-for licences nobody uses and machines about to lose vendor support tend to surface.
We sketch what relies on what. Payroll, the scanner and the VPN quite often turn out to depend on one admin account whose password has not changed since 2017.
Every finding gets one score for likelihood and another for impact. That shows you what to tackle straight away and what can be planned calmly for the next financial year.
Changes are made remotely in agreed windows. Where hands are needed on site, say to swap a disk or move a cable, your own staff or local technician does it following our instructions.
Virtual desktops do not suit everybody. This side-by-side view helps you decide on evidence rather than fashion.
Option 1
Local PC
The traditional approach: each person has their software and documents installed on their own computer.
Option 2
Virtual desktop
All processing happens in the data centre; the device just supplies a screen and keyboard.
In practice
Which to pick
The two coexist happily: part of the workforce moves to virtual desktops while the rest keeps its own machines.
The router your ISP left behind is not a firewall. In plenty of offices it remains the only barrier between the internet and the server, still on its factory password and with ports open for software retired years ago. Checking it remotely takes an hour, and it is usually the first thing we fix.
It comes down to the software. If your business package already has a cloud edition, as a3innuva and Holded do, and documents can sit in SharePoint, the server is usually surplus. If you rely on an application that only runs when installed locally, have a modest connection or clients who insist on local storage, it may still pay its way. During the review we cost out both routes.
Yes, and it is often the most practical arrangement. Your technician or trusted installer takes care of anything physical: racking a machine, replacing a disk or running a cable. Apply looks after configuration, documentation and follow-up remotely, so you never pay travel costs for someone coming from far away.
No. The sensible move is to begin with one defined group: reception and admin at a clinic, extra staff hired for tax season at a gestoría, or a branch with no technician. People working in BIM or editing video normally keep their own workstation.
Through an encrypted remote access tool, named accounts and two-factor sign-in. Every session is logged and you can withdraw access at any moment. Before any work begins we sign the processor agreement that GDPR requires.
Tell us how many users, servers and offices you have. Within one working day we will suggest where to begin and how many hours we expect it to take.
Your request is with us
Expect an answer within one working day. A reported fault that has halted your team is handled first.
No match found. Try another spelling, or go with the closest provincial capital: every job is done remotely, so the location makes no difference to what we deliver anywhere in Spain.
