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Settle a company invoice SWIFT transfer or card payment Public sector: FACe and DIR3 Did this invoice come from us? Invoices and electronic invoicing
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Browse the catalogue: 83 services
IT outsourcing Your IT department, based outside your office and reaching your systems remotely Managed IT support One team for workstations, Microsoft 365 and the server room, billed monthly IT helpdesk Colleagues log a problem from Teams, by mail or on the web portal Service desk A single front door, SLA-driven priorities and a report every month 24/7 IT support Round-the-clock engineers for platforms that cannot pause, Sundays and holidays included Plans: Start, Business, Premium Monthly support from €590 per month + VAT
Support plans and SLA A 4 h, 1 h or 15 min response depending on the plan, written into the contract Systems administration Accounts, hypervisors, file servers and infected PCs handled over a secure remote session IT infrastructure An honest look at what you run today, quicker systems and cloud-hosted desktops Networking and VoIP Checks of the office LAN and firewall, constant watch over links, and calls moved to Teams Cloud and hostingNew Rented VPS or bare metal, shop hosting, object storage and company mailboxes in European data centres Backup and restore Regular test restores, offsite copies and protection that ransomware cannot wipe
GDPR and personal data protection Processing records, processor agreements and technical measures under Spanish law Security policies and documentation Internal rules that hold up in an audit and against ENS or NIS2 Security tooling deployment Choosing the product, rolling it out and tuning its rules Infrastructure security A segmented network, a reviewed firewall and no forgotten open ports Application security Code review and releases that do not open fresh holes Data leak prevention (DLP) You decide which files may leave by email, USB stick or cloud share Database security Least privilege, encryption and a log of who queried what Web application firewall (WAF) A filter in front of your website, PrestaShop store and APIs Access control and endpoint security Two-factor sign-in, Intune and laptops managed end to end VPN and encryption Protected links for home workers and encrypted laptop drives Vulnerability scanning Scheduled scans and a patch list sorted from critical down Antivirus and EDR The attack is spotted and the affected machine is cut off from the network SOC monitoring Logs and alerts reviewed at any hour of the day System hardening Default settings tightened using CIS and CCN-STIC guides Secure use of AI Clear limits on what employees feed into ChatGPT, Gemini or Copilot
Websites and web apps Fifteen services, from a one-page site to a B2B portal, plus SEO, upkeep and clean-up once a site is hacked E-commerce and integrations Your shop wired to Holded or a3ERP, Amazon.es, Redsys and the courier of your choice Bitrix24 and intranet Set-up, migration and licensing of the Bitrix24 workspace Bespoke software Business applications, mobile apps and integrations written around how your company operates Software testing and QA Bugs, bottlenecks and weak spots found before your customers find them
Artificial intelligenceNew Practical AI projects, from picking a use case to coaching the people who will use it Data and analytics Clean records, one reporting database and supplier invoices captured without typing IT consulting and audit Independent second opinion on the IT roadmap and the way your applications connect Digital marketing Tracing each enquiry from first click to signed order, with the CRM doing the follow-up
Software and licences Genuine IDE, monitoring and admin utility subscriptions Training Live online courses for a whole department or for a single learner
Unsure where to begin? We inspect your setup from a distance and send back a written, ranked to-do list Request an IT check
See the 14 solutions
Data in the EU Email, files and applications hosted in data centres in Spain and the EU GDPR compliance Records, contracts and technical measures in order before the AEPD comes asking Remote and hybrid work Safe access to files and software from home, on the road or from another branch Downtime prevention Backups proven by restores, alerting, and a disaster runbook written ahead of time
Retail and e-commerce PrestaShop, Amazon.es, Redsys, Bizum and SEUR joined up in one flow Manufacturing ERP, plant network and servers kept under watch so the line keeps moving Healthcare and clinics Clinic management software, e-prescriptions and properly protected health data Construction Drawings, BIM models and tender documents reachable from site via the cloud Logistics and transport Warehouse software, connected carriers and a depot that keeps running Public institutions ENS, accessibility under RD 1112/2018 and invoices lodged through FACe
Small businesses A well-configured Microsoft 365 and support without hiring an IT person Mid-sized companies A written SLA for your servers, LAN and protection Large enterprises A dedicated team, short response times and regular reporting Multi-branch companies One IT standard across every office, run from a distance
None of these fits? Describe your situation and we will combine only the services you actually need Send an enquiry
About us Who we are and how a fully remote team works Payments How we bill, electronic invoices and when payment is due Contact Write to us, fill in the form or book a video call via Google Meet or Teams
Service · Data and analytics

Intelligent document processing

Structured e-invoicing is slowly reaching business-to-business trade in Spain, and anything received as Facturae or a similar format can be imported without retyping. Much still turns up as PDF or paper, though: bills from German, Italian or Chinese suppliers, delivery notes taped to pallets, consignment notes and e-CMR, contracts, signed handover sheets. We classify these automatically, capture their contents and queue them in your software for a member of staff to confirm.

Send an enquiry Jump to what is included
Volume
determines the business case
Every document
confirmed by a person
ERP
posting once confirmed
Your suppliers' layouts
used as training data

What falls within the scope of this service

Before automating anything we work out whether it pays. What follows is the typical scope when the answer is yes, for a business buying both inside and outside Spain.

Pin down the details with one of our engineers

One intake point

An invoices address on your own domain, a SharePoint folder for warehouse scans and photos of signed delivery notes uploaded by drivers from their phones.

Document types

Invoice, corrective invoice, delivery note, consignment note or e-CMR, import customs declaration (DUA) and contract, each with its own fields and route.

Tax checks

Supplier NIF or VAT number validated, totals recalculated, and intra-EU or reverse-charge purchases recognised, since those legitimately arrive without VAT.

Order, receipt and invoice matched

The invoice is compared with the purchase order and with what actually arrived; if the supplier bills fifteen boxes and the warehouse took in twelve, the document is held.

Review by exception

Documents that match go for one-click approval; only those with doubts or discrepancies need someone to look at them properly.

Posting and archiving

Entry in a3ERP, Sage, Holded or Odoo with the PDF linked. If you want to shred the paper, review certified digitisation requirements with your accountant first.

Contracts and GDPR

Contracts and handover records are processed in an EU region, under a data processing agreement and without the service provider training models on your files.

How the engagement unfolds, one stage at a time

The decision to automate rests on your own company's numbers, not on a generic demo.

01

One month's sample

You send every document from an ordinary month exactly as it arrived, not just the tidy ones.

02

Feasibility report

Accuracy measured per type and per supplier, hours that would be saved and set-up and running costs. You then decide whether to proceed.

03

Contained pilot

One document type, or the five highest-volume suppliers, wired into your approval flow.

04

Gradual expansion

New types and suppliers are added once the pilot runs smoothly and the team trusts it.

A German invoice without VAT is not a mistake. In an intra-EU acquisition the supplier bills net and you self-assess the VAT. A system that does not grasp this flags the invoice as wrong or, worse, books it as a plain expense, and then the 303 and 349 returns fail to reconcile. That is why tax rules are set up with your accountant before the first foreign invoice is automated.

Common questions

Those arriving in volume with a consistent layout: delivery notes from regular suppliers, recurring foreign invoices and import declarations. Invoices that Spanish suppliers already send in structured form need no automated reading.

Not simply because it has been scanned. For a digital copy to replace the original, certified digitisation with approved software is required. If that is your goal, we review it with your accountant before starting.

We measure it on your sample, by document type and by supplier. It depends heavily on scan quality and how varied the layouts are, so we give no figure before seeing your documents.

In a service hosted in the EU, under a data processing agreement whose terms exclude training models on your documents. We also draft the entry for your record of processing activities.

The feasibility report is billed at €75 per hour + VAT up to an agreed cap. Implementation, after that report, is fixed-price. Usage of the reading service is charged by volume and included in the calculation.

Other work we do in this field

Full area overview
Service Master data management One record per customer, supplier and item in your ERP Service Data warehouse Sales, shop and marketplaces in one database hosted in the EU

Stop retyping paperwork

Describe the documents you receive and roughly how many each month. We check whether automation would pay off and are honest if it would not.

Hours
Monday to Friday, 9:00-18:00 Spanish time (CET), answers within a working day
Meetings
Video calls via Google Meet or Teams

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